New City Hall Options

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Time for Change Candidates:


When the Manzanita City Council created the Public Facilities Advisory Committee (PFAC) it “expected that a phased approach to implement any recommendation w[ould] be needed, and it [was] not expected that all desired uses w[ould] be implemented at once.” (2/28/2019 PFAC report, appendix D). The Full PFAC Report

City Council did not take a phased approach when it asked voters to support its bond proposal last November, nor did it engage the public regarding its preferences among the ten options developed by the PFAC.

Since rejection of the bond, the council has not reconsidered its decision to abandon a phased approach, nor has it meaningfully engaged the public regarding alternatives to the approach voters rejected last November.

Although citizens should have been actively engaged by City Council in the spring of 2019 to determine their preferences among the 10 options developed by the PFAC, it is not too late to seek such input. In fact, the results of the bond vote last November demand that citizens be given that opportunity.

I am Scott Galvin, and I am a candidate for mayor of Manzanita. I have worked closely with Randy Kugler and Jerry Spegman, candidates for City Council, to develop the alternatives below for the community’s consideration. 

We have developed 4 detailed options, based substantially on the report of the PFAC committee, and will work with the next council to get citizen input on these options using a two-step process.

 We propose an initial mailed survey, asking residents to identify their top choice among these options. If one of the options receives more than 50% of the vote, I will urge the next council to join us and proceed with that approach. If no option receives majority support, we would survey citizens by mail again, asking that they choose between the two top selections. Both surveys will be fully transparent, and these steps will be taken before the next council asks voters to fund the project. 

Option #1    Pay-As-We-Go 

Phase 1

  • Set new modular office at Underhill plaza for temporary administration.

1440 sq ft delivered/set/all options $187,994.

  • Place existing property on market.

Old Fire Station.  $650,000, Old City Hall $450,000, Underhill 5 lots = $500,000 +

Building Fund #51, Department 850       $967,840

Continue to pay off property of Underhill Plaza ($155,400) for 7 more years.

 Phase 2

Pay cash from sale of property or funds before development at Underhill Plaza.

Build 3000 sq ft new city administration building on NW corner of Underhill Plaza.  $600/sq ft x 3000 sq ft = $1,800,000   Note: $600/sq ft includes costs of site infrastructure.

Cost of new furniture from Building Fund #51, Department 850   3000 sq ft x $15.00= $45,000

LEED certified—Silver Level.

Relocate 1440 sq ft modular building to adjoin new construction for flex space, dedicate for staff.

If old fire station sells, temporary locate Police to modular office until new Police building is constructed.

Phase 3

Build 2000 sq ft police station. $400/sq ft = $800,000.  No LEED Certification

Note: $400/sq ft includes costs of site infrastructure.

Build 260 sq ft EVC command center (stand-alone). $14,000

Build emergency wash station connected to Anderson Creek watershed.

Dedicate 20,000 sq. ft for Farmers Market and EVC Tent Area.

Phase 4

Build community center the size of basketball court.  6000 sq ft @$400/sq ft = $2,400,00.

This will not happen until the Underhill property is paid off and we finance with loan that we had been paying for property.   Lots of questions – too far out to forecast.

Build Fund $967,840 New Modular Office $187,994
Sale of Existing City Hall $450,000  New Admin $1,800,000
Sale of old Fire Station $650,000 New Police $800,000
Sale of Underhill Lots $500,000 furniture $75,000
Income $2,567,840 Costs $2,693,799


Option #2 – Modified Pay-As-We-Go

Phase 1

  • Set new modular office at Underhill Plaza for temporary administration.

1440 sq ft delivered/set/all options $187,994.

  • Place existing property on market.
  • Old City Hall $450,000
  • Underhill lots $500,000 +   Building Fund #51, Department 850      $967,840

Build 3000 sq ft new city administration building on NW corner of Underhill Plaza.    $600/sq ft x 3000 sq. ft = $1,800,000.       

Withdraw $500,000 + $187,994 modular office + $45,000 furniture from Build Fund = $732,994                                                                  Finance with $1,300,000 Bond or Local Improvement District for funding.

Contingency is built into Building Fund #51 Dept 850 balance of $234,846

LEED certified—Silver Level

Relocate 1440 sq ft modular building to adjoin new construction for flex space for staff.

Note: $600/sq ft includes costs of site infrastructure.

Phase 2

Build 2000 sq ft police station. $400/sq ft = $800,000.  No LEED Certification.

Furniture—2000 sq ft x $15.00= $45,000

Build 260 sq ft EVC command center (stand-alone). $14,000

Build Emergency Wash Station connected to Anderson Creek watershed. (Cost TBD)

Dedicate 20,000 sq ft for Farmers Market and EVC Tent Area

Finance with sale of property or money from Building fund. Pay Cash.

 

Build Fund  $234,846 New Police $800,000
Sale of Existing City Hall $450,000
Sale of Underhill Lots $500,000
$1,184,846 $ 800,000

 

Existing Old School Structure will remain in place until those lots on Underhill Plaza are sold.

Phase 3

Build community center the size of basketball court

6000 sq ft @$400/sq ft= $2,400,00

Note: $400/sq ft includes costs of site infrastructure.

This will not happen until the Underhill property is paid off and we finance with loan that we had been paying for property.  $155,400 per year.  Lot of questions – too far out to forecast.

 

Option #3   Rebuild Underhill Plaza 

Renovate Existing Structure at Underhill Plaza.  LEED certified—Silver Level

Phase 1

City Administration, and Community group space (LEED Silver) = 4450 sq ft @ $238/sq ft = $1,059,100 + 20% contingency $211,820 + Arch/Eng. Services 12% $112,092

Base cost: $1,383,012

Cost of new furniture 4450 sq ft x $15.00 = $67,750

Admin Only  $1,450,762
Police:
1540 sq ft x $238/sq ft =   $366,520
300 sq ft x $400/sq ft =    $120,000
Asbestos removal  $40,000
Cost of furniture. 1840 sqft x $15.00= $27,600
Total cost for Police  $554,120
Admin and Police $2,004,882
Building fund # 51, Department 850 $967,840
Financing $1,037,042


Phase 2

Sell old City Hall $450,000, Sale of three lots @ Underhill Plaza $300,000 = $750,000                                                                                                                                 

Renovate Quonset Hut, landscaping, parking lot paving, build 260 sq ft EVC stand-alone command center, wash station connected to Anderson Creek watershed, 20,000 sq ft for Farmers Market and EVC tents.

Renovate cost from WRK: $260,000

The Full WRK Report

Q-hut                 Site Improvements $100,000

 

Option #4   Build on Laneda 

Sell Underhill Plaza property and buy lot next to existing City Hall on Laneda.

Build new City Hall on City Hall land on Laneda.

4500 sq ft @$600/sq ft = $2,700,000

Cost of adjoining lot $230,000

Cost of new furniture 4500 sq ft x $15.00 = $67,500.00

Added cost of demo of old buildings = TBD

Building Fund #51, Department 850 = $967,840

LEED Certified – Silver Level

Finance with bond or Local Improvement District for funding.

Leave Existing Police station @ Old Fire station and perform mild remodel. Cost TBD

No EVC Command Center, no wash station, no tent area

Continue to use existing parking lot for Farmers Market.

 

Option #5   Current City Council Proposal

Current City Council submits their detailed plan